Outreach Library

Unlock 21 send-ready recruiting outreach templates backed by 15M analyzed emails, with proven benchmarks and filters by outreach stage and company size.

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The recruiter's send-ready outreach library — Gem

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We analyzed 15 million emails and created 21 best-practice templates you can copy and paste to improve candidate outreach and hire top talent.

Recruiting email template library

Filter by outreach type and company size. Click any card to expand and copy.

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Hi {first_name},

I'm reaching out about a {title} role at {hiring_company}. Your background at {company} immediately caught my attention.

We're looking for someone who [one specific thing from their profile].

The team is [brief, compelling detail, e.g. "scaling quickly" or "launching a new product line"].

If the timing feels right, I'd love to connect for 20 minutes this week.

[Your name]

{first_name}, your {company} background

Cold outreach — enterprise

Hi {first_name},

Your experience at {company}, particularly [specific detail], stood out as I was building out our {title} search at {hiring_company}.

Here's why I think this could be a strong fit:
– [Specific aspect of their background that maps to the role]
– [One compelling thing about the opportunity: mission, growth, team]
– [One concrete benefit: comp, flexibility, impact]

We're [brief company descriptor], and this role would have you [key responsibility or outcome]. Curious if this could be a fit. Would a quick call this week work?

[Your name]

{first_name}, a {title} role worth knowing about

Cold outreach — mid-market

Hi {first_name},

I came across your profile, and your track record at {company} is exactly what we're looking for as we build out our {title} function at {hiring_company}.

A little about us: {hiring_company} is [what you do and stage, e.g., "a Series A company helping mid-market teams automate their sourcing"].

We're at an exciting inflection point: [specific milestone, e.g., "we just closed a new round and are doubling headcount this year"].

Here's what makes this role stand out:
– [Compelling aspect #1, e.g. greenfield opportunity, C-suite visibility, direct revenue impact]
– [Compelling aspect #2, e.g. competitive comp, remote-first, clear path to growth]
– [Why this person specifically: tie to something concrete in their background]

I'd love to set up a 20-minute call. What does your schedule look like this week?

[Your name]
[Title] | {hiring_company}

{first_name}, own the pipeline at {company}

Cold outreach — SMB

Hi {first_name},

Wanted to follow up with something I should have led with. [New piece of context], and given what you've built at {company}, I think the timing could be genuinely interesting for you. Up for a quick conversation?

[Your name]

Had another thought, {first_name}

Follow-up — enterprise

Hi {first_name},

One thing I should have mentioned earlier: [social proof or new detail].

Given where you are in your career, I think the trajectory here could be genuinely worth exploring, even just to have the conversation. Open to 15 minutes?

[Your name]

Worth another look, {first_name}

Follow-up — mid-market

Hi {first_name},

I know I sent a note last week, and I wouldn't follow up unless I genuinely think this is worth your time.

One thing I didn't mention: this is one of the first hires on [team or function], which means you'd be shaping how [key responsibility] gets done, not inheriting someone else's playbook. For someone with your background in [relevant experience], that's a rare kind of opportunity.

I'd also add: [one new detail about the company or role, e.g. a recent win, a product milestone, or something that makes this different from similar roles].

Happy to share more over a 15-minute call. What does your schedule look like?

[Your name]

Something I forgot to mention, {first_name}

Follow-up — SMB

Hi {first_name},

This is my last note.

No pressure either way.

If the timing isn't right, I get it.

But if things shift down the road, I hope you'll reach out.

Roles like this don't come up often, and neither do candidates like you.

Wishing you well!

[Your name]

Last one, {first_name}

Final follow-up — enterprise

Hi {first_name},

Last note from me.

If the {title} role at {hiring_company} ever becomes relevant, even well down the road, I hope you'll think of me.

Great candidates don't have an expiration date, and neither does this conversation.

Thanks for your time.

Wishing you well!

[Your name]

Leaving the door open, {first_name}

Final follow-up — mid-market

Hi {first_name},

I'll make this my last note.

I think what we're building at {hiring_company} would be a strong fit for your background.

But I know timing is everything, and if this isn't the right moment, I respect that completely.

One last thing worth knowing: [a final compelling detail, e.g. "we're making this hire in the next few weeks, so if there's any chance of interest, now is the time"].

No pressure either way.

If things shift and you'd like to reconnect, my door is always open.

Rooting for you,

[Your name]

Signing off, {first_name}

Final follow-up — SMB

Hi {first_name},

I'm

{hiring_manager_name}, the {hiring_manager_title} at {hiring_company}.

My recruiter {recruiter_name} shared your profile, and I wanted to reach out directly.

Your work on [specific project or skill] is exactly what we're looking for.

I'd love to spend 20 minutes telling you more about where we're headed and what this role could mean for your career.

Do you have time this week?

{hiring_manager_name}
{hiring_manager_title} | {hiring_company}

{hiring_manager_name} here, {first_name}

SOBO — enterprise

Hi {first_name},

My name is

{hiring_manager_name}. I'm the {hiring_manager_title} at {hiring_company}, and I'm leading the search for our next {title}.

{recruiter_name} flagged your background, and after reviewing your profile, I wanted to reach out myself.

Your experience with [specific area] closely aligns with what we're building, and frankly, we don't see that combination often.

I'd love to tell you more about what we're building. Would a 20-minute call this week work?

{hiring_manager_name}

{first_name}, {hiring_manager_name} from {company}

SOBO — mid-market

Hi {first_name},

I'm

{hiring_manager_name}, {hiring_manager_title} at {hiring_company}.

My recruiter {recruiter_name} has been trying to connect with you, and after seeing your profile, I wanted to reach out personally.

Here's the honest pitch: we're a [stage] company doing [what you do], and the hire we make for this {title} role will shape [key outcome, e.g. "how we scale our pipeline for the next three years"]. I think you could be that person.

What stands out in your background is [one specific, genuine observation]. That's not something you can teach, and it's exactly what we need right now.

I'd love to grab 20 minutes to share more about the vision and hear what matters most to you in your next move. Interested?

{hiring_manager_name}
{hiring_manager_title} | {hiring_company}

{first_name}, a personal note from {hiring_manager_name}

SOBO — SMB

Hi {first_name},

Thanks for applying to the {title} role at {hiring_company}. We're glad you did.

Our team is reviewing applications now. If your background is a strong match, you can expect to hear from us within [timeframe] to schedule an initial conversation.

In the meantime, feel free to reach out if you have any questions.

[Your name]
[Title] | {hiring_company}

Your {company} application, {first_name}

Post-application — enterprise

Hi {first_name},

Thank you for applying for the {title} position at {hiring_company}!

We appreciate you taking the time, and wanted to make sure you knew your application is in good hands.

Here's what to expect:
– Application review: [timeframe]
– If you're a strong match, we'll reach out to schedule a [screening call / video interview]
– Full process typically takes [estimated timeline] We'll be in touch soon!

[Your name]

Got your application, {first_name}

Post-application — mid-market

Hi {first_name},

Thank you so much for applying to the {title} role at {hiring_company}! We're genuinely excited to review your background.

A little context on our process: we're a [company size/stage] team, so we move quickly and aim to give every candidate a real, thoughtful look.

Here's what to expect:
– Application review: [timeframe, e.g. "within 3–5 business days"]
– First conversation: [format, e.g. "a 30-minute video call with me"]
– Next steps: [brief overview of subsequent rounds]

Thanks again for your interest! It means a lot to us, and we'll be in touch soon.

[Your name]
[Title] | {hiring_company}

{first_name}, you're in the queue

Post-application — SMB

Hi {first_name},

You're all set for your {interview_stage} with {hiring_company}.

Here are the details:
Date: {date}
Time: {time} ({timezone})
Format: {interview_format}
Link/Location: {link or address}
Who you'll meet: {interviewer_name}, {interviewer_title}
Duration: {length}

To help you prepare: [optional — company page, job description link, recent press]

Please let me know if anything comes up or if you need to reschedule.

[Your name]

{first_name}, confirmed for {date}

Interview confirmation — enterprise

Hi {first_name},

Great news. Your interview is confirmed!

Here's everything you need:
Date: {date}
Time: {time} ({timezone})
Format: {video/phone/in-person}
Link: {meeting_link}
You'll be meeting with: {interviewer_name}, {interviewer_title}
Duration: {length}

What to expect: [1–2 sentences, e.g. "This is a conversational interview focused on your background. No formal case or presentation required."]

If you have any questions in advance, feel free to reach out.

[Your name]

{first_name}, you're confirmed for {date}

Interview confirmation — mid-market

Hi {first_name},

We're excited to chat!

Here are your interview details:
Date: {date}
Time: {time} ({timezone})
Format: {video/in-person}
Join here: {link}
You'll be talking with: {interviewer_name}, {interviewer_title}
Duration: {length}

What to expect: [2–3 sentences, e.g. "This is a relaxed conversation. We want to hear about your experience, what motivates you, and what you're looking for next. We'll make sure you have plenty of time to ask us anything too."]

We're a small team, and we really care about making this process feel good for you. If anything comes up, just reply to this email.

See you on {date}!

[Your name]
[Title] | {hiring_company}

See you {date}, {first_name}

Interview confirmation — SMB

Hi {first_name},

Thank you for taking the time to speak with us today. It was great to learn more about your background and share what we're building at {hiring_company}.

We're moving quickly on this role, and I'll be in touch by {specific date} with an update on next steps.

Don't hesitate to reach out if you have any questions in the meantime.

[Your name]

Good to meet you, {first_name}

Post-interview — enterprise

Hi {first_name},

It was a pleasure connecting today, especially [one specific callback, e.g. "hearing about your experience scaling the team at {company}"].

Here's where we stand: [brief update, e.g. "we're interviewing a few more candidates this week and expect to move to next steps by {date}"].

You can expect to hear from me by [specific date].

My inbox is always open if anything comes up.

[Your name]

Enjoyed our conversation, {first_name}

Post-interview — mid-market

Hi {first_name},

Thank you so much for taking the time to chat today. I genuinely enjoyed getting to know you.

[One or two specific sentences about the conversation, e.g. "Your experience with [X] really resonated with us, and the way you talked about [Y] is exactly the mindset we're looking for."]

Here's what happens next: [clear next steps, e.g. "I'll share your feedback with the team and follow up with a decision by {specific date}"].

I want to make sure you're not left wondering where things stand.

Thanks again, {first_name}. We're genuinely excited about the possibility of working together.

[Your name]
[Title] | {hiring_company}

{first_name}, really glad we connected

Post-interview — SMB

21 best-practice templates based on benchmark data from 15 million emails. Built for every stage of the funnel, in every company size.