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The recruiting leader’s 8-step guide to capacity planning

Why do hiring plans miss targets while recruiters burn out from workloads? It's not that leadership doesn't want to support TA teams. It's because most capacity decisions are based on gut feelings instead of data-driven models. This guide bridges that gap with proven frameworks that turn historical hiring metrics into data-backed capacity planning that leadership trusts – and helps you secure the headcount you need to hit hiring goals.

In this guide:

  • Step-by-step planning framework: Use an 8-step framework that transforms historical hiring data into strategic resource planning 

  • Productivity-per-resource (PPR) calculations: Use your historical hiring data to determine realistic capacity and identify resource gaps

  • Leadership presentation strategies: Translate TA capacity needs into business language that secures team resources