How Gem super charges your Workday ATS

Workday is a powerful ATS that serves as the backbone of many enterprise recruiting operations. But to truly maximize its potential in today's competitive talent market, teams need AI-powered capabilities that extend beyond traditional ATS functionality. That's where Gem comes in — enhancing your Workday investment with AI agents, CRM, scheduling, and analytics that help teams boost productivity by up to 5x while cutting recruiting tech costs by 30-50%.

Here's how leading Workday customers like CarMax, Snap, and Cushman & Wakefield use Gem to transform their recruiting operations.

How Gem's Workday integration powers everything

Unlike traditional integrations that take months of IT work, Gem gets you live in weeks with a true bi-directional sync that powers all the functionality below.

What makes it special:

• Go live in weeks, not months: No custom code, data migrations, or studio builds — just three custom reports, real-time notifications, and one integration security user.

• Real-time bi-directional sync: Changes in either system automatically reflect in the other, ensuring unified data without manual updates.

• Built in-house for better performance: Faster syncs, deeper analytics, and quicker issue resolution compared to third-party integrations.

• Complete data visibility: All Workday fields and objects sync to power better AI recommendations and analytics.

This foundation enables everything that follows — from AI-powered application review to advanced analytics. Learn more about our approach to Workday integrations.

Review applications 5x faster with AI agents

With hundreds of applications per role, finding the best candidates in Workday can feel overwhelming. Gem's AI agents transform this process by giving every candidate a match score based on your specific criteria.

How it works:

• Import your job description and hiring manager intake doc and let Gem AI instantly score every applicant

• Review detailed explanations for each AI recommendation

• Use bulk actions to advance top matches or nurture promising candidates

• Search with AI-suggested keywords and highlighted resume skills

• Track all actions with automatic syncing back to Workday

The result? Teams review applications 5x faster while ensuring no great candidate gets overlooked.

Rediscover your silver medalists

Your Workday ATS contains a goldmine of past candidates. Gem's CRM & AI agents surface qualified candidates from your entire talent network, complete with their full history.

How it works:

• Use the same job description and intake doc you use for application review

• AI agents match past applicants in Workday to your qualifications

• View complete candidate journeys across all historical touch points

• Access automatically enriched profiles with fresh contact information

• Build dynamic talent pools that update based on skills and experience

• Re-engage warm leads who already know your company

Stop starting from scratch. Let AI help you tap into the talent you already know.

Source and engage talent with 30-40% higher response rates

Gem's AI sourcing agents search 650+ million profiles to find ideal candidates, then help you craft personalized outreach that gets higher response rates.

How it works:

• Use the same job description and intake doc you use for application review & candidate rediscovery

• Automatically flag past Workday applicants to prevent duplicate outreach

• Personalize every message using complete candidate history

• Track response rates to optimize your outreach strategy

One platform for sourcing, outreach, and tracking — saving thousands per recruiter on expensive seats for sourcing platforms.

Eliminate scheduling headaches

Stop playing calendar tetris. Gem's intelligent scheduling finds optimal interview times automatically while delivering a seamless candidate experience.

How it works:

• AI automatically finds optimal times across multiple calendars and time zones

• Candidates self-schedule through branded booking portals

• Send automated reminders and handle rescheduling seamlessly

• Balance interviewer loads and respect individual preferences

• Sync all scheduling updates directly to Workday

Our customers reduce time-to-first-interview by 52% and book 2x more interviews.

​​Visualize pipelines and manage candidates easily

Get a clear view of your Workday pipelines and collaborate effectively with hiring managers to move candidates through your process.

How it works:

• Access interactive dashboards showing real-time pipeline health

• Drag and drop candidates between stages with instant Workday sync

• Set SLAs to flag candidates needing immediate attention

• Share live pipeline views during hiring manager meetings

• Advance or reject candidates without leaving Gem

Come prepared to every hiring manager meeting with complete pipeline visibility.

Get true end-to-end analytics

Transform your recruiting data into actionable insights by combining Gem's sourcing and CRM data with your Workday ATS data — creating true full-funnel visibility from first outreach to final hire.

How it works:

• Connect top-of-funnel Gem metrics with Workday hiring outcomes for end-to-end visibility

• Build executive dashboards in minutes using pre-built templates

• Track conversion rates from initial outreach through offer acceptance

• Compare your performance to industry benchmarks

• Calculate ROI on every sourcing channel and recruiting investment

Finally, see your complete recruiting funnel in one place without complex BI tools or IT support.

Build compelling career sites, run stellar events, and nurture talent communities

Transform how you attract and engage talent with world-class career sites powered by Happydance, plus Gem's native event management and nurture campaigns.

How it works:

• Design professional career sites with intuitive content management tools (Happydance)

• Capture prospects from your career site who aren't ready to apply with talent community sign-ups

• Run recruiting events end-to-end — from landing pages and RSVPs to automated follow-ups

• Nurture talent communities to keep silver medalists engaged for future opportunities

• Connect top-of-funnel activities to hiring outcomes with full ROI tracking

Elevate your employer brand with award-winning design and implementation services.

Why Workday customers choose Gem

Tech consolidation saves 30-50% on costs
Replace 5+ recruiting tools with one AI-first platform designed specifically for Workday. Consolidate your CRM, sourcing, scheduling, and analytics into a single solution.

AI agents powered by complete Workday data
Unlike standalone AI tools, Gem's AI agents use your complete Workday history to surface better matches and avoid candidates who were recently contacted or rejected.

Enterprise-grade compliance you can trust
Keep recruiters in control with transparent AI that explains every recommendation. Gem has successfully conducted an AI bias audit with BABL and maintains SOC2 Type II, GDPR, and CCPA compliance with 99.9% uptime.

Self-serve reporting that actually works
Create executive reports in minutes instead of hours. Track metrics across your entire recruiting process without IT support or complex BI tools.

Ready to maximize your Workday investment?

Gem is the complete AI-first recruiting platform built to enhance Workday ATS. By bringing AI agents, CRM, scheduling, and analytics into your Workday workflow, you'll work faster, spend less, and deliver better results.

Book a custom demo today and see how Workday customers 5x productivity with Gem.